Operations & Administrative Coordinator - Part Time

SV Design is an award-winning architecture and interiors firm with offices on the North Shore, Cape Cod, and Greater Boston. Our portfolio is a balanced mix of residential and commercial projects, and our team thrives on collaboration, creativity, and a supportive work environment.

Job Summary:

We are seeking a highly organized and professional Operations & Administrative Coordinator to support our Chatham, MA office. This is a part-time position (20 hours per week) that plays a key role in ensuring the smooth day-to-day operations of the office while providing administrative support to our design staff and leadership team.

Responsibilities:

Administrative Support:

• Serve as the welcoming “face” of SV Design, greeting visitors and handling phone coverage across multiple lines.

• Provide calendar tracking and scheduling support for staff.

• Assist with potential new client (PNC) intake forms, proposals, and digital filing.

• Support design staff with administrative tasks, organizing materials and samples, and occasional errands.

Technology Support:

• Maintain and inventory office technology.

• Coordinate with our IT provider as needed.

• Set up and manage Zoom/Skype meetings and related technology.

Operations & Facilities:

• Oversee supply inventory and ordering.

• Maintain a clean, organized, and presentable office environment.

• Coordinate with cleaning staff as needed.

• Perform daily opening and closing procedures.

Qualifications:

• Highly organized with exceptional attention to detail.

• Professional, resourceful, and approachable with a positive attitude.

• Able to thrive in a fast-paced environment and juggle multiple priorities.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with other software a plus.

• Previous experience in administrative and operational support preferred.
 

To apply, please email annemarie@svdesign.com with your cover letter and resume.